My Sunday School teacher was fond of mentioning that there were only two types of people in the world: good guys and bad guys. While this may have been true, it left me with no tools to sort out which was which. For instance, were my business competitors all “bad guys” or might some of them be good guys? I needed a practical and workable system for determining whether someone was on my side or not, whether I could trust them or not. I finally found that one method worked best to answer these questions about people.
First of all, I stopped listening to what people were saying. Some of the most underhanded people I ever worked with said wonderful, flattering words to my face and then proceeded to undermine me relentlessly. So words were not the test of whether a person could be trusted. I needed a better system. What I discovered was that I could look for business results and get a good estimation of the worth of the person. I started dividing people into two camps. Rather than “good” or “bad”, which had too many extraneous connotations, I started using “constructive” and “destructive”. Either a person was helping me and the business or he wasn’t. Either he was pushing for results for himself and others or he wasn’t. This made the picture much clearer. I also found that the minute I focused on results and those who were constructive in achieving them or destructive of them, I could easily sort out a few other “types” in each camp.
Below are the “types” I found most commonly, with genders chosen randomly for each type.
THE CONSTRUCTIVE TEAM: Gets results for self. Helps others get results.
Mr. Busy: Rather than being a busy-body, he is just plain busy. Phone calls, emails, meetings—he goes all day long. He is just busy, busy, busy getting things done! This is the top person to have on a team that wants to achieve results.
Superhero: He is the ultra-constructive hero of the office. He likes to pitch in, works hard and goes a tad nutty when others try to stop him. If he complains, it is about injustices or the barriers to success. On a normal day, he is busy and optimistic. He likes to talk and may even run late from getting too involved in some conversations. He loves having an exciting goal to pursue and likes other people.
Ms. Thoughtful: She is concerned about the results, thoroughly thinking through strategies and timelines. She ponders about data and furrows her brow at complex problems. Likes to review charts and spreadsheets. New ideas are a bit too risky because they might jeopardize the cause. She’s helpful and a good person to go to for a thorough analysis.
Mr. Blah: He’s bored at meetings and tends to doodle on his napkin. He occasionally gets interested in a project, but it takes some effort and has to involve him personally. He’s nice and wouldn’t hurt a flea. Don’t expect him to lead the team, but he will do what you ask him to do. Put him on a team with a strong leader.
The Fighter: Picks a fight with anyone for any reason. Loves debate and a good boxing round with others. You might wonder at times whether he’s on your side or not, and he certainly can be exhausting, but his heart is in the right place. The fights can be unnecessary at times, but they aren’t ill-intentioned. A good team player if you can keep him fighting against the competition instead of his teammates. Also needs a strong leader to channel his energies.
THE DESTRUCTIVE TEAM: Will slow or stop any constructive goal. Wastes time and energy.
Blow-Hard: He’s always irritated about something, but won’t always mention it. When things blow up, he’s in the middle of it, yelling and screaming, throwing staplers and verbally abusing others. The accusations are untrue and full of destructive talk. The difference between the Blow-Hard and the Fighter is that the Fighter is fighting for something important: results. The Blow-Hard is just interested in beating others up. He’s not trying to “motivate” them or prove his strategy is the best. He’s just angry and obnoxious.
The Snake: Also known as the gossip of the office, this ‘type’ is the mark of death for your office. Wanders from office to office, making seemingly harmless comments about others but secretly stirring up conflicts and problems. Casually “mentions” to the boss that Sheila was at lunch for 1.5 hours and smelled “a bit like alcohol” when she returned. Will profess to be doing every action for the good of others while casually inserting a knife into every back he or she can find. Will undermine every possible constructive goal. Will support and help destructive goals like layoffs or downsizing only. It’s nearly guaranteed that you have met one of this type, but you might have missed it. The best skill you can learn is to recognize it when you see it. The snake is intensely dangerous while appearing completely harmless or even “nice” at times, and can be quite good at hiding his treachery by apparently “sensible” arguments. Look for a person who can’t do an honest day’s work and would rather sit around “talking” about problems and excuses rather than just driving the results. Will cause confusion to all constructive types in a short period of time.
Fraidy-Cat: She’s worried. She can’t sleep. She needs another cup of coffee. The competition just sold the contract to the client! The sky is falling! The fraidy-cat is the constantly worried officemate who has you wondering if you will ever get ahead or how so much can go so wrong so quickly. She is the bearer of bad tidings, and no good for you either. The world is much more dangerous place after you finish a breakfast meeting with fraidy-cat.
Victim: He just got in an accident. Again. He lost the sales contracts just before the big meeting because someone stole his briefcase at Starbucks. People are always stopping him, beating him up, picking on him. He can’t win. Ever. You wonder how one person could have so much trouble and bad luck, and how he could miss so much work and still have a job. A popular type to start frivolous lawsuits. Stay away or you will be part of one of the lawsuits shortly. Don’t hire him or you will have more and more problems on your hands daily.
The Weeper: She cries at the drop of a hat. She’s a bit slow. She looks sad or blank most of the time. May be still stuck in a recent tragedy or just generally sad and depressed. Seems a little “out of it” at times. Hard to get moving toward goals. Points out what is wrong or bad about nearly everything. Not a good team player or even an individual contributor. Too slow and too many excuses to be useful.
Mr. Whatever: This guy usually barely speaks. When he does, it is about how much he doesn’t care, how it all is fruitless and a waste of time because failure is clearly right around the corner. Can’t ever be convinced that something will go the right way. Has few friends. Doesn’t move much or control much. His response to anything, either good or bad, could be summed up as “whatever”.
So perhaps you found your teammates in the types, and perhaps you even discovered that one person was not as constructive as you might have hoped. It’s time to get down to the most difficult question of the day: Are the few people you work with most often going to take YOU up with them? When they become successful, will you be successful too? Looking at these types should help you determine the answer to that question. The constructive types will, to a greater or lesser degree, help you, support you and be constructive toward the group goals. The destructive types won’t. It’s that simple. So take a good, long look at those around you and see what your group looks like.
Wondering what to do if you found too many destructive types on your team? Time to restructure your team. If you can’t do that, talk to a coach about handling the destructive types and finding more support for your constructive goals. And good luck!
Tuesday, February 28, 2012
Wednesday, January 4, 2012
Attention!
It was December 20 and the VP of Marketing of an e-commerce business was staring blankly at a recent post on Yelp. The post condemned the e-commerce company, claiming their customer service was “abysmal” and their products “far below par”. After several nearly sleepless nights and a tired phone call to the PR person to see what they could do about it, they resolved to carry on without doing anything about it. But the post still haunted her.
Was their decision correct? How hard should they have tried to have the post removed, or please the displeased customer?
Negative press is never easy to take. For any business owner, it can feel like a personal jab rather than a dispassionate discussion of your business. One CEO was so distraught over some negative press about her company that she spent six nights manning the phones in customer service personally. That’s heroic.
Let’s look at the other side of this coin, shall we? To do business, we must garner attention. Yes, that’s right, we have to get others to see us, to look at us, to talk to us, to exchange money and services or goods with us. Communication is the bottom line. And that takes getting the public’s attention. Without attention, our businesses wither and die.
So, if we get negative attention, is that so bad? It certainly FEELS bad. It dampens our spirits. It kills our restful nights. That is actually what it is supposed to do. Remember Robert Kennedy’s quote: "One-fifth of the people are against everything all the time." That’s right. One-fifth. Twenty percent. One out of five. Ok, you get it. It’s a large percentage. If you have five people in your office, at least one of them will never like what you are doing at any given time. It’s time to face the facts and grow up a bit. Not everyone will like us all the time!
Now let’s truly reverse this look and decide that criticism is a GOOD thing. Yes. A GOOD THING. Why? Because it means you are getting enough attention that someone is spending their valuable time to criticize you. It means you are impinging on your market. Truthfully, most of our businesses are never known at all, right? We spend our days WISHING for our articles to go viral, for our products to create massive demand. If you truly want that, start facing up to the hard truth that you will have to be ready to receive some criticism. As Grant Cardone (The Turnaround King) says, “When you start taking the right amount of action and therefore creating success, criticism is often not far behind. Receiving criticism is a surefire sign that you are well on your way.” Ask any major celebrity when he started receiving criticism in full force. It is quite likely right around the time he hit it big.
Back to our VP of Marketing. What if, instead of worrying about the criticism, she marketed so hard that she got 10 positive comments for every one negative one? What if she got so many customers that the one naysayer was drowned in a sea of excitement? What if you did the same?
To overcome criticism, don’t get stuck on it. Just expand above and beyond it. Go big. Speak more. Speak louder. Sell more! And when you get a public criticism, forward it to me so I can congratulate you for getting enough attention. Here's to criticism!
Was their decision correct? How hard should they have tried to have the post removed, or please the displeased customer?
Negative press is never easy to take. For any business owner, it can feel like a personal jab rather than a dispassionate discussion of your business. One CEO was so distraught over some negative press about her company that she spent six nights manning the phones in customer service personally. That’s heroic.
Let’s look at the other side of this coin, shall we? To do business, we must garner attention. Yes, that’s right, we have to get others to see us, to look at us, to talk to us, to exchange money and services or goods with us. Communication is the bottom line. And that takes getting the public’s attention. Without attention, our businesses wither and die.
So, if we get negative attention, is that so bad? It certainly FEELS bad. It dampens our spirits. It kills our restful nights. That is actually what it is supposed to do. Remember Robert Kennedy’s quote: "One-fifth of the people are against everything all the time." That’s right. One-fifth. Twenty percent. One out of five. Ok, you get it. It’s a large percentage. If you have five people in your office, at least one of them will never like what you are doing at any given time. It’s time to face the facts and grow up a bit. Not everyone will like us all the time!
Now let’s truly reverse this look and decide that criticism is a GOOD thing. Yes. A GOOD THING. Why? Because it means you are getting enough attention that someone is spending their valuable time to criticize you. It means you are impinging on your market. Truthfully, most of our businesses are never known at all, right? We spend our days WISHING for our articles to go viral, for our products to create massive demand. If you truly want that, start facing up to the hard truth that you will have to be ready to receive some criticism. As Grant Cardone (The Turnaround King) says, “When you start taking the right amount of action and therefore creating success, criticism is often not far behind. Receiving criticism is a surefire sign that you are well on your way.” Ask any major celebrity when he started receiving criticism in full force. It is quite likely right around the time he hit it big.
Back to our VP of Marketing. What if, instead of worrying about the criticism, she marketed so hard that she got 10 positive comments for every one negative one? What if she got so many customers that the one naysayer was drowned in a sea of excitement? What if you did the same?
To overcome criticism, don’t get stuck on it. Just expand above and beyond it. Go big. Speak more. Speak louder. Sell more! And when you get a public criticism, forward it to me so I can congratulate you for getting enough attention. Here's to criticism!
Wednesday, October 12, 2011
360° Executive Reviews; faqs
1. What benefits do executive 360° reviews provide?
The biggest benefit to the CEO is more productive executives who work more collaboratively. When an executive exhibits difficult behavior, that behavior is often unknown to him or her because it is a problem in self-awareness. The main point of a 360° is to increase self-awareness.
Beyond that, creation and initiation of ongoing executive performance review is shown to have the most marked effect on company morale and productivity. It outranks any other kind of leadership or organizational development as it shows an atmosphere of employee accountability at the highest level and targets the leadership areas which most need improvement in the executives.
In the book Talent Masters: Why Smart Leaders Put People Before Numbers by Bill Conaty and Ram Charan, a study of executives showed that those who created an atmosphere of accountability with regular performance review and leadership development programs were found to be more successful than their colleagues who sought business results to the exclusion of development. Conaty and Charan reason that these executives found it easier to attract and retain the most talented people by giving them opportunities to grow rather than just to work toward a number. Talented executives want to be challenged and stretched while they deliver excellent business results.
In fact, in a recent study performed by Korn Ferry International, it was discovered that an amazing 94% of executives want more feedback than they currently receive. Combine this with the Lominger study which proves that leaders who have low self-awareness are most likely to be fired, and you can see why executive 360s are now considered a large part of total benefits packages at some of the most cutting edge companies in the world, such as Cisco, Zappos and NetApp. These companies routinely top the Fortune 100 Best Companies to Work For, in part due to their commitment to leadership development through executive review. The vast majority of executives want continuous learning opportunities that many companies simply do not provide. Without these learning opportunities, their careers can grow stagnant and they look elsewhere. Given the high cost of executive recruitment and retention, this is not a mistake businesses today can afford to make.
2. How does the 360° feedback process work?
When we perform your 360° reviews, the time expenditure for you is quite minimal. Our job is to make the process easy on you so you can continue to produce amazing business results while we develop the reports.
The following steps are the usual process:
a. Question development: First, we do a short research program to determine the correct competencies to address for each executive. We have an enormous database of information on roles, responsibilities, job descriptions and competencies for each unique role. We customize this to your culture and finalize the list of questions to be asked with the CEO and the HR executive.
b. Interviews: When we have your list of 360° contributors, we interview each person individually, including the executive himself, to obtain the most detailed and rich content on the competency, examples for each competency and suggestions for change, if applicable. We ensure confidentiality by cleaning each comment thoroughly for identifiable remarks. In the interviews we are looking for areas of strength as well as areas of development.
c. Customized reports: We then create a customized report for each executive. This report can be up to 40 pages long depending on the number of contributors. An average length is 15-20 pages. The report contains five major parts—the standard assessment results (if applicable), the summary, the graph, the verbatim comments and development materials. Samples of the summary, the graph and the verbatim comments are attached to this document. The executive receives the report in a three- or four-hour session where each part of the report is discussed thoroughly with the coach.
d. Development plans and coaching: After the report delivery phase, we immediately craft a development and coaching plan. If the executive is receiving coaching with the 360° review, we create a coaching plan with deliverables and timelines that match the development plan. At times, it is appropriate for the HR executive to take over the development plan at this point. This is customized for each person.
e. Ongoing review: The first 360° review is intended to be a baseline for the executive and should be updated every 12 to 18 months with a new 360° review.
3. Can our Human Resources department perform the reviews?
As the executives set the tone for the entire company, developing a continuous learning and feedback environment at the leadership team level is of the utmost importance. Having an external company perform this work gives an objective view of performance and allows for a larger measure of confidentiality for those contributing information via interview. It also allows for an unbiased review of the human resources executives in the same process as the rest of the team. Another benefit is that when tempers flare or emotions run high, as they inevitably do with reviews, the internal Human Resources function is shielded from these difficulties which are handled by our team. Our team is intimately familiar with executive problems and challenges and we easily and smoothly handle these issues for you.
Executive performance review must be distinct from other performance reviews in the company. Executive level expectations are higher and contain a long list of competencies, as many as 114 separate competencies. Executive responsibility is extremely high and must be treated as such. It is quite difficult for an HR professional who sits as a peer to another executive to deliver these types of performance reviews.
4. What do 360° reviews cost?
The cost for 360°reviews varies widely but the normal range is from $7,000 to $15,000 per executive. Most companies currently pay approximately $10,000 per executive, however, top executives like Bill Gates and Michael Dell pay upwards of $100,000 per report for their reviews which can run as long as 100 or more pages. Costs are determined by the size of the executive team, the list of competencies and numbers of reviewers. Coaching packages are an additional cost which can be cut down substantially by the quality of the 360° review itself. As an example, one CMO who recently received a review from our company was able to make the necessary changes within two months rather than the original six-month estimate on his development plan. He credited this to the ability to pin-point the correct issues. Our reports focus with laser-like precision on development areas and this precision can often make development steps obvious and rapid, saving the company money in coaching and education costs. A benefit of using our company is that we are so experienced with 360° reviews that we can save you time on the development plan as well as on the process itself.
5. Do executives enjoy receiving the reviews?
The overwhelming majority of participants enjoy receiving reviews. 94% of our clients have found the process challenging and intellectually stimulating. Less than 3% found it unsatisfying or too difficult. The level of satisfaction with the process correlates with the positivity of the report, however, we have universally discovered that executives do indeed desire more feedback. As mentioned above, 94% of executives want more feedback.
6. What do executives say about receiving the 360s and coaching?
Below are a few excerpts from the success stories of executives who have received their reviews from us:
“I took my relationship with my CTO to an entirely new level in two weeks after my review. I literally would never have believed this could happen so quickly.”
--C-level executive
“I was surprised how focused this review was. There was nothing in the report that was extraneous and we didn’t try to fix what wasn’t broken. That was a relief.”
--SVP executive
“I had a prior 360° with another company and I could not decipher the results. This 360° was easy to understand and made creating the development plan a breeze. My development plan was completed in three months and I was ready for a new set of challenges. Our business went up 18% during my development plan.”
--C-level executive
“Applying the techniques I learned made me more organized and crisp. Most importantly, I learned how to quantify my unique value and stop making excuses. During the coaching, I was able to drive bottom-line results in less than 60 days.”
--SVP executive
7. What do 360° reports look like?
Below are sample excerpts of the 360° documents to show how the information is presented in the report.
a. The Executive Summary: The summary is intended to bring out the main strengths and development areas for the executive. The summary is also presented to the executive’s manager in a separate meeting and is used to create the slide show where the executive presents his 360° (if applicable). Below are partial sample excerpts. The summaries are usually one page for strengths and one for development areas.
b. The Chart:
The chart shows a visual summary of the verbatim feedback by color coding the comments into strengths and development areas. A person with very mixed review comments would have a chart similar to the one shown below. In the example below, the Openness to Learning and Technical Acumen categories are largely positive while the Managing Upward category is more negative.
c. The Verbatim Comments: This example shows a few comments from the Openness to Learning category. Each category contains a set of verbatim comments matching the chart and aligning with the summary.
8. Are there any best practices for 360° reviews?
Absolutely. The following are the summary guidelines for implementing a 360° review process.
a. Give 360° reviews to the whole team rather than a few team members. The process works best when the entire team gets used to giving and receiving feedback. This creates a cultural change which allows for more rapid adjustment of non-optimum performance and behavior. It also creates a sense of fairness and camaraderie on the team. If one executive is performing poorly, the other executives are usually contributing in some way to the behavior, even if only by tacit consent.
b. Respect the confidentiality of the process. The CEO and HR Executive should assist the team members to uphold the confidentiality of the reports. The CEO is a role model for receiving the report and summarizing the feedback to the group. Her attitude will be closely watched and imitated by other executives.
c. Grant the executives the importance of having separate and distinct reviews. Do not use the same type of feedback process at the executive level that is used at the lower levels of the organization. Executive responsibility and standards are much higher and should be treated as such. If you have a poor performer on the executive team, this situation must be remedied rapidly as the consequences hold much more importance to the company.
In short, the 360° process is a unique and time-tested approach for delivering a high quality learning and development experience for the executive team.
Years after receiving a review and three months of coaching, one executive left this message on our voice mail:
“ . . . I wanted to call and update you on my progress since our 360 process three years ago. I not only completely changed my approach to work, but I have been promoted twice and am now the Board’s choice for the new CEO of our company! I credit this entirely to the 360 process. I cannot thank you enough for the deep and lasting impact this process had on my career. I called my HR person to thank her as well for bringing this into the company. Of course, as the CEO, I will continue the process.”
The biggest benefit to the CEO is more productive executives who work more collaboratively. When an executive exhibits difficult behavior, that behavior is often unknown to him or her because it is a problem in self-awareness. The main point of a 360° is to increase self-awareness.
Beyond that, creation and initiation of ongoing executive performance review is shown to have the most marked effect on company morale and productivity. It outranks any other kind of leadership or organizational development as it shows an atmosphere of employee accountability at the highest level and targets the leadership areas which most need improvement in the executives.
In the book Talent Masters: Why Smart Leaders Put People Before Numbers by Bill Conaty and Ram Charan, a study of executives showed that those who created an atmosphere of accountability with regular performance review and leadership development programs were found to be more successful than their colleagues who sought business results to the exclusion of development. Conaty and Charan reason that these executives found it easier to attract and retain the most talented people by giving them opportunities to grow rather than just to work toward a number. Talented executives want to be challenged and stretched while they deliver excellent business results.
In fact, in a recent study performed by Korn Ferry International, it was discovered that an amazing 94% of executives want more feedback than they currently receive. Combine this with the Lominger study which proves that leaders who have low self-awareness are most likely to be fired, and you can see why executive 360s are now considered a large part of total benefits packages at some of the most cutting edge companies in the world, such as Cisco, Zappos and NetApp. These companies routinely top the Fortune 100 Best Companies to Work For, in part due to their commitment to leadership development through executive review. The vast majority of executives want continuous learning opportunities that many companies simply do not provide. Without these learning opportunities, their careers can grow stagnant and they look elsewhere. Given the high cost of executive recruitment and retention, this is not a mistake businesses today can afford to make.
2. How does the 360° feedback process work?
When we perform your 360° reviews, the time expenditure for you is quite minimal. Our job is to make the process easy on you so you can continue to produce amazing business results while we develop the reports.
The following steps are the usual process:
a. Question development: First, we do a short research program to determine the correct competencies to address for each executive. We have an enormous database of information on roles, responsibilities, job descriptions and competencies for each unique role. We customize this to your culture and finalize the list of questions to be asked with the CEO and the HR executive.
b. Interviews: When we have your list of 360° contributors, we interview each person individually, including the executive himself, to obtain the most detailed and rich content on the competency, examples for each competency and suggestions for change, if applicable. We ensure confidentiality by cleaning each comment thoroughly for identifiable remarks. In the interviews we are looking for areas of strength as well as areas of development.
c. Customized reports: We then create a customized report for each executive. This report can be up to 40 pages long depending on the number of contributors. An average length is 15-20 pages. The report contains five major parts—the standard assessment results (if applicable), the summary, the graph, the verbatim comments and development materials. Samples of the summary, the graph and the verbatim comments are attached to this document. The executive receives the report in a three- or four-hour session where each part of the report is discussed thoroughly with the coach.
d. Development plans and coaching: After the report delivery phase, we immediately craft a development and coaching plan. If the executive is receiving coaching with the 360° review, we create a coaching plan with deliverables and timelines that match the development plan. At times, it is appropriate for the HR executive to take over the development plan at this point. This is customized for each person.
e. Ongoing review: The first 360° review is intended to be a baseline for the executive and should be updated every 12 to 18 months with a new 360° review.
3. Can our Human Resources department perform the reviews?
As the executives set the tone for the entire company, developing a continuous learning and feedback environment at the leadership team level is of the utmost importance. Having an external company perform this work gives an objective view of performance and allows for a larger measure of confidentiality for those contributing information via interview. It also allows for an unbiased review of the human resources executives in the same process as the rest of the team. Another benefit is that when tempers flare or emotions run high, as they inevitably do with reviews, the internal Human Resources function is shielded from these difficulties which are handled by our team. Our team is intimately familiar with executive problems and challenges and we easily and smoothly handle these issues for you.
Executive performance review must be distinct from other performance reviews in the company. Executive level expectations are higher and contain a long list of competencies, as many as 114 separate competencies. Executive responsibility is extremely high and must be treated as such. It is quite difficult for an HR professional who sits as a peer to another executive to deliver these types of performance reviews.
4. What do 360° reviews cost?
The cost for 360°reviews varies widely but the normal range is from $7,000 to $15,000 per executive. Most companies currently pay approximately $10,000 per executive, however, top executives like Bill Gates and Michael Dell pay upwards of $100,000 per report for their reviews which can run as long as 100 or more pages. Costs are determined by the size of the executive team, the list of competencies and numbers of reviewers. Coaching packages are an additional cost which can be cut down substantially by the quality of the 360° review itself. As an example, one CMO who recently received a review from our company was able to make the necessary changes within two months rather than the original six-month estimate on his development plan. He credited this to the ability to pin-point the correct issues. Our reports focus with laser-like precision on development areas and this precision can often make development steps obvious and rapid, saving the company money in coaching and education costs. A benefit of using our company is that we are so experienced with 360° reviews that we can save you time on the development plan as well as on the process itself.
5. Do executives enjoy receiving the reviews?
The overwhelming majority of participants enjoy receiving reviews. 94% of our clients have found the process challenging and intellectually stimulating. Less than 3% found it unsatisfying or too difficult. The level of satisfaction with the process correlates with the positivity of the report, however, we have universally discovered that executives do indeed desire more feedback. As mentioned above, 94% of executives want more feedback.
6. What do executives say about receiving the 360s and coaching?
Below are a few excerpts from the success stories of executives who have received their reviews from us:
“I took my relationship with my CTO to an entirely new level in two weeks after my review. I literally would never have believed this could happen so quickly.”
--C-level executive
“I was surprised how focused this review was. There was nothing in the report that was extraneous and we didn’t try to fix what wasn’t broken. That was a relief.”
--SVP executive
“I had a prior 360° with another company and I could not decipher the results. This 360° was easy to understand and made creating the development plan a breeze. My development plan was completed in three months and I was ready for a new set of challenges. Our business went up 18% during my development plan.”
--C-level executive
“Applying the techniques I learned made me more organized and crisp. Most importantly, I learned how to quantify my unique value and stop making excuses. During the coaching, I was able to drive bottom-line results in less than 60 days.”
--SVP executive
7. What do 360° reports look like?
Below are sample excerpts of the 360° documents to show how the information is presented in the report.
a. The Executive Summary: The summary is intended to bring out the main strengths and development areas for the executive. The summary is also presented to the executive’s manager in a separate meeting and is used to create the slide show where the executive presents his 360° (if applicable). Below are partial sample excerpts. The summaries are usually one page for strengths and one for development areas.
b. The Chart:
The chart shows a visual summary of the verbatim feedback by color coding the comments into strengths and development areas. A person with very mixed review comments would have a chart similar to the one shown below. In the example below, the Openness to Learning and Technical Acumen categories are largely positive while the Managing Upward category is more negative.
c. The Verbatim Comments: This example shows a few comments from the Openness to Learning category. Each category contains a set of verbatim comments matching the chart and aligning with the summary.
8. Are there any best practices for 360° reviews?
Absolutely. The following are the summary guidelines for implementing a 360° review process.
a. Give 360° reviews to the whole team rather than a few team members. The process works best when the entire team gets used to giving and receiving feedback. This creates a cultural change which allows for more rapid adjustment of non-optimum performance and behavior. It also creates a sense of fairness and camaraderie on the team. If one executive is performing poorly, the other executives are usually contributing in some way to the behavior, even if only by tacit consent.
b. Respect the confidentiality of the process. The CEO and HR Executive should assist the team members to uphold the confidentiality of the reports. The CEO is a role model for receiving the report and summarizing the feedback to the group. Her attitude will be closely watched and imitated by other executives.
c. Grant the executives the importance of having separate and distinct reviews. Do not use the same type of feedback process at the executive level that is used at the lower levels of the organization. Executive responsibility and standards are much higher and should be treated as such. If you have a poor performer on the executive team, this situation must be remedied rapidly as the consequences hold much more importance to the company.
In short, the 360° process is a unique and time-tested approach for delivering a high quality learning and development experience for the executive team.
Years after receiving a review and three months of coaching, one executive left this message on our voice mail:
“ . . . I wanted to call and update you on my progress since our 360 process three years ago. I not only completely changed my approach to work, but I have been promoted twice and am now the Board’s choice for the new CEO of our company! I credit this entirely to the 360 process. I cannot thank you enough for the deep and lasting impact this process had on my career. I called my HR person to thank her as well for bringing this into the company. Of course, as the CEO, I will continue the process.”
Friday, September 30, 2011
Shoot the Messenger
Recently, I got a puzzling call from one of my favorite HR directors asking me what he should do with this group of engineers who just could not get along. The company’s product was behind because the engineers were arguing so much that they could not get any work done. One of the engineers worked from home because he refused to come in to the office. He was considering a “hostile workplace” claim. I dug into the situation and asked a lot of questions, but a particular question was incredibly revealing: “Who tells you about all the problems between the engineers?”
We all have to pass on bad news now and then. Most of us do not enjoy it. But a few people thrive on it. Call them drama queens or gossip-mongers, but no matter the name, they tend to follow the same pattern. The pattern, from your perspective, will look like this:
A person enters your office or cubicle and mentions some bad news. Possibly even asks you to check it out.
You go to investigate the scene or take it up with the other party.
You find the other party just as upset as you are and it certainly looks like something went wrong. You note that this is a dysfunctional person or group. You may even develop a slight headache.
What happened behind the scenes was your so-called “messenger” went to the other party first and told him something equally horrifying. Now you are all trying to figure out a situation sown with lies and exaggerations. Confusion, conflict and upset are the goals of the messenger.
It is possible you do not want to believe such "messengers of doom” exist. But they do. Here are a few ways to detect those who quietly stir the pot:
The “messengers of doom” show no remorse in telling you how bad people or situations are. The vast majority of people do not like to mention that something or someone is bad, but these messengers do not hesitate to pass on the bad news. The usual lines are that someone is (or you are) in trouble or in danger.
Such people also love gossip, critical remarks and any statement which reduces the reputation of others. “Mary said you were the worst bookkeeper she’s ever worked with. Can you believe she said that?” The criticisms often come in streams and can be about multiple people. The favorite tactic is to spread what others supposedly said about you. Note that it is very likely untrue.
These messengers often stir up conflict between two people intentionally. If you see two people fighting relentlessly, ask each person who else has told them bad things about the other. You might find both people have heard from the messenger.
Usually, the "messengers of doom" go about their business quietly. They do not shout from the rooftops; they slink casually into offices, close the door and gossip. Or they slide up to you while you type and say, “Did you hear that . . .”
"Messengers of doom" can be intelligent or dull, in high or low places. When in executive roles, they will often gravitate toward the most productive or creative areas and try to create conflict there.
Why do the "messengers of doom" behave this way? Basically, there are two impulses in any person. One impulse is to do well and succeed. The other impulse is to give up or give in or destroy things. The “messengers of doom” have stronger negative impulses than they do positive ones. While this is a subject of great curiosity, the more important point is to recognize it when you see it. The easiest way to start your investigation for "messengers of doom" in your office is to ask yourself who brings you the most bad news and criticism. Then, before you do anything else, watch for a time and look for other patterns of gossip and criticism from that person. Just pay attention, ask questions and observe. The next step is to go to HR or someone who can help with the situation.
Back to our engineers. As it happens, the "messenger of doom" was one of the engineers who was planting gossip about the other engineers all over the group. He was so busy at it that his own work was suffering. Once he was detected and watched, it became quite obvious that he was creating conflicts between the other engineers. He was fired a week later and now the group harmoniously codes away. The engineer who worked from home comes in four days a week.
If your office has too much conflict or you get stressed or tired from dealing with others in your group, start to look for an "MD". Maybe you need to shoot the messenger*.
*Warning: “shoot” is a figurative term!
We all have to pass on bad news now and then. Most of us do not enjoy it. But a few people thrive on it. Call them drama queens or gossip-mongers, but no matter the name, they tend to follow the same pattern. The pattern, from your perspective, will look like this:
A person enters your office or cubicle and mentions some bad news. Possibly even asks you to check it out.
You go to investigate the scene or take it up with the other party.
You find the other party just as upset as you are and it certainly looks like something went wrong. You note that this is a dysfunctional person or group. You may even develop a slight headache.
What happened behind the scenes was your so-called “messenger” went to the other party first and told him something equally horrifying. Now you are all trying to figure out a situation sown with lies and exaggerations. Confusion, conflict and upset are the goals of the messenger.
It is possible you do not want to believe such "messengers of doom” exist. But they do. Here are a few ways to detect those who quietly stir the pot:
The “messengers of doom” show no remorse in telling you how bad people or situations are. The vast majority of people do not like to mention that something or someone is bad, but these messengers do not hesitate to pass on the bad news. The usual lines are that someone is (or you are) in trouble or in danger.
Such people also love gossip, critical remarks and any statement which reduces the reputation of others. “Mary said you were the worst bookkeeper she’s ever worked with. Can you believe she said that?” The criticisms often come in streams and can be about multiple people. The favorite tactic is to spread what others supposedly said about you. Note that it is very likely untrue.
These messengers often stir up conflict between two people intentionally. If you see two people fighting relentlessly, ask each person who else has told them bad things about the other. You might find both people have heard from the messenger.
Usually, the "messengers of doom" go about their business quietly. They do not shout from the rooftops; they slink casually into offices, close the door and gossip. Or they slide up to you while you type and say, “Did you hear that . . .”
"Messengers of doom" can be intelligent or dull, in high or low places. When in executive roles, they will often gravitate toward the most productive or creative areas and try to create conflict there.
Why do the "messengers of doom" behave this way? Basically, there are two impulses in any person. One impulse is to do well and succeed. The other impulse is to give up or give in or destroy things. The “messengers of doom” have stronger negative impulses than they do positive ones. While this is a subject of great curiosity, the more important point is to recognize it when you see it. The easiest way to start your investigation for "messengers of doom" in your office is to ask yourself who brings you the most bad news and criticism. Then, before you do anything else, watch for a time and look for other patterns of gossip and criticism from that person. Just pay attention, ask questions and observe. The next step is to go to HR or someone who can help with the situation.
Back to our engineers. As it happens, the "messenger of doom" was one of the engineers who was planting gossip about the other engineers all over the group. He was so busy at it that his own work was suffering. Once he was detected and watched, it became quite obvious that he was creating conflicts between the other engineers. He was fired a week later and now the group harmoniously codes away. The engineer who worked from home comes in four days a week.
If your office has too much conflict or you get stressed or tired from dealing with others in your group, start to look for an "MD". Maybe you need to shoot the messenger*.
*Warning: “shoot” is a figurative term!
Toughness
It all began in a blustery autumn about 8 years ago. I was coaching attorneys, doctors and other executives, and I was interested in understanding the traits of leadership. I had some natural leaders in the bunch and I was watching them and their behavior to see how they ran their offices and lives. I watched them give feedback, make project plans, and push for results. I did not use the scientific method, admittedly, but I started to shape some ideas about what made certain leaders stand out.
I formulated a hypothesis that good leaders were tough, meaning they were tenacious, hard-edged, persistent, and definitely on the unsympathetic side. Natural leaders who could get work done were hard on their people.
There was a leadership study released about the same time which showed that a “drive for results” was the most important determining factor in executive success. Drive is the operative word, right? I was getting somewhere. These are the “doers” in life, and if they have to take a few people out along the way, so be it. These natural leaders knew how to rant, stomp their feet, jump up and down, and GET RESULTS! Some of them were underhanded, sly, even a bit vicious, but I could never argue with those results.
I kept this viewpoint for a long time, coaching many people to be tough, to give difficult feedback with pitiless precision, to attack weak points in the organization with ardor. It worked to a great degree. Tough executives made names for themselves and sent their companies’ results into the stratosphere.
In the spring of 2009, after the economy was in full collapse, I noticed something that shook my stable data about executive competencies. These drivers, these “tough” executives were uniformly looking for work. Nearly all of them had been let go in the downturn. Interestingly, some others who had not taken the “toughness” route and had worked on other competencies were still around. I realized it might be time to reinvent my coaching style.
I started to take a different look at executives at that time. I dug into an objective look at the executives who survived the downturn, and I want to announce a new hypothesis. Executives who are tough with results but kind with people succeed longer and more often. Yes, I said it. Kindness matters.
A recent example gives us window into this. A CEO of a mid-sized company was down-sizing through all of 2009 and 2010, and he started to lose his hair rather rapidly. I asked him one day what was stressing him out so badly and he commented that firing people took an enormous toll. He never did stop thinking about how it affected the families and lives of those who had left. He was having trouble sleeping, and had seen his doctor for several stress tests. There was nothing physically wrong with him, but he looked and felt old and tired.
I decided to do an experiment with him and asked him to take several kind actions per week as his work allowed. I had him make a list of small kindnesses he could do that would have an impact on his workplace morale. One of his items was to institute a bagel breakfast for the administrative staff every other Friday. He paid for the bagels personally to keep the company budget stable. Then he made a point of complimenting the good work of his assistant on a more frequent basis. He listed 15 separate kind actions he could take over the coming months. Curiously, his hair stopped falling out. Even more curiously, his company started doing better too. A statistician could argue that the correlation is meaningless. That is fine by me. This is not a mathematical argument so much as a statement from the heart. Our experiment in kindness made a difference for everyone involved. Even me.
Perhaps you know an executive who is suffering personally for his own lack of kindness. He is not only hurting himself, but he is hurting his company. Being too “tough”, not having enough kindness, is no sign of strength. It is just a contributor to stress. The times we suffer most are the times we could have been just a bit nicer and we forever wonder why were weren’t.
After all, the last few years were not easy on anyone. We all had it rough. Consider this the next time you have a choice to make: what is the kind thing to do? The kind choice might just bring a smile to your face as well as the face of the person on the other end. After all, what are we doing here in this world anyway? Are we here to make it a miserable experience for others? Must we be hectic, texting-and-driving maniacs who only care about the next dollar? Are 10 more pallets delivered more important than the life and dignity of our fellow colleagues? It is about time we got our priorities straight in this country. Get results, certainly. Push hard for them. Hold high standards for your people. But hold them with kindness too. You might find it gets you further than you think.
I formulated a hypothesis that good leaders were tough, meaning they were tenacious, hard-edged, persistent, and definitely on the unsympathetic side. Natural leaders who could get work done were hard on their people.
There was a leadership study released about the same time which showed that a “drive for results” was the most important determining factor in executive success. Drive is the operative word, right? I was getting somewhere. These are the “doers” in life, and if they have to take a few people out along the way, so be it. These natural leaders knew how to rant, stomp their feet, jump up and down, and GET RESULTS! Some of them were underhanded, sly, even a bit vicious, but I could never argue with those results.
I kept this viewpoint for a long time, coaching many people to be tough, to give difficult feedback with pitiless precision, to attack weak points in the organization with ardor. It worked to a great degree. Tough executives made names for themselves and sent their companies’ results into the stratosphere.
In the spring of 2009, after the economy was in full collapse, I noticed something that shook my stable data about executive competencies. These drivers, these “tough” executives were uniformly looking for work. Nearly all of them had been let go in the downturn. Interestingly, some others who had not taken the “toughness” route and had worked on other competencies were still around. I realized it might be time to reinvent my coaching style.
I started to take a different look at executives at that time. I dug into an objective look at the executives who survived the downturn, and I want to announce a new hypothesis. Executives who are tough with results but kind with people succeed longer and more often. Yes, I said it. Kindness matters.
A recent example gives us window into this. A CEO of a mid-sized company was down-sizing through all of 2009 and 2010, and he started to lose his hair rather rapidly. I asked him one day what was stressing him out so badly and he commented that firing people took an enormous toll. He never did stop thinking about how it affected the families and lives of those who had left. He was having trouble sleeping, and had seen his doctor for several stress tests. There was nothing physically wrong with him, but he looked and felt old and tired.
I decided to do an experiment with him and asked him to take several kind actions per week as his work allowed. I had him make a list of small kindnesses he could do that would have an impact on his workplace morale. One of his items was to institute a bagel breakfast for the administrative staff every other Friday. He paid for the bagels personally to keep the company budget stable. Then he made a point of complimenting the good work of his assistant on a more frequent basis. He listed 15 separate kind actions he could take over the coming months. Curiously, his hair stopped falling out. Even more curiously, his company started doing better too. A statistician could argue that the correlation is meaningless. That is fine by me. This is not a mathematical argument so much as a statement from the heart. Our experiment in kindness made a difference for everyone involved. Even me.
Perhaps you know an executive who is suffering personally for his own lack of kindness. He is not only hurting himself, but he is hurting his company. Being too “tough”, not having enough kindness, is no sign of strength. It is just a contributor to stress. The times we suffer most are the times we could have been just a bit nicer and we forever wonder why were weren’t.
After all, the last few years were not easy on anyone. We all had it rough. Consider this the next time you have a choice to make: what is the kind thing to do? The kind choice might just bring a smile to your face as well as the face of the person on the other end. After all, what are we doing here in this world anyway? Are we here to make it a miserable experience for others? Must we be hectic, texting-and-driving maniacs who only care about the next dollar? Are 10 more pallets delivered more important than the life and dignity of our fellow colleagues? It is about time we got our priorities straight in this country. Get results, certainly. Push hard for them. Hold high standards for your people. But hold them with kindness too. You might find it gets you further than you think.
Wednesday, August 3, 2011
Execute
Recently, I attended a seminar on leadership development and a burly COO asserted to the group that “executives are born, not made”. I realized, as I sat there shocked at his assertion, that without the idea that people can learn, grow and change, then it is true that not much can be done to “make” an executive. But people can learn, grow and change.
In this article are some of the key areas a person has to perfect to become a GREAT executive (one who executes). Anyone who learns these simple areas well can become a great executive, beloved by her team and company.
If you ask the average person whether they would rather be an executive or an individual contributor, most will say “executive” because the pay is better. But what really makes an executive earn his or her pay? Why does he deserve the big bucks?
Below is a list of our non-negotiable attributes you have to have to take on an executive nameplate:
1. Risk-taking
2. Delegation
3. Strategic Thinking
4. Certainty
5. Organization
6. Inspiration and Motivation
Risk-taking. Where risk-taking is concerned, most executives will tell you it has been a bumpy road whether they own their own business or run a division of a company. Being responsible means being responsible, period. There isn’t anyone else to blame and it means your reputation, money and resources are on the line, every minute of every day. In case you haven’t seen the news in the past decade, some CEOs have even gone to jail for decisions their employees made. That’s no small risk.
Delegation. Probably the one attribute I see most new executives fail in is delegation. There are two things that stand in the way of good delegation. The first is the idea that it is “mean” to control someone else or ask them to do something and to follow up with them. This is just false information. Most people expect an executive to get things done and they respect the ones who make them work hard and get things done. The second barrier is not knowing what to delegate and therefore doing it all yourself. The solution to this is to write down all the things you do in an average week, group them into categories by similarity and then figure out how to delegate 50% of them and to whom. You might be surprised at the number of things you do in a week and how much more you could get done by delegating. If you think you can’t afford someone to delegate to, consider how long one of the small tasks takes you. Multiply it by your hourly rate. Now imagine someone else at a lower hourly rate was doing that task. That’s how much money you can save the company per hour. Find what you can most easily delegate and try it. You will never grow and expand if you don’t!
Strategic Thinking. You probably would never guess that strategic thinking is related to delegation, but it IS! Strategy comes from the Greek word for “general” and meant the person who decided which battles to fight. You have to do this in your business or division. Decide which battles to fight with the main purpose of overcoming your competitor! This means you have to have a big picture view. You will never have this if you aren’t delegating some of the detail work to someone else. So the delegation and strategic thinking are like peas in a pod. If you need help thinking strategically, read 60-minute Strategic Plan by John Johnson.
Certainty. No one likes a wishy-washy executive. Really. Decide what you are going to do and either do it or educate yourself more on how to and THEN do it! Be certain. Maybes are the stuff of which hell is made!
Organization. Remember, organization is knowing how tasks fit together to make a whole product and arranging them to increase flows and eliminate slows. Organized executives get more DONE. Period. Executives = those who execute. Read R U ORGNZED? on Biznik for more information.
Inspiration and Motivation. This is another area of downfall for new executives. Most people want to be inspired, to have purpose and interest in what they are doing. You, as the leader, have to provide a vision of where you are going and then use stories to make it interesting and fun. Throw in a sense of humor too. Not inspired yourself? Then start with you. As they say in sales, “The first close is you.” So sell yourself on how exciting your company is, and then communicate that to your team. Get them excited.
Inspire your team with certainty, a grand, strategic vision, then organize them and delegate to accomplish work and you have it! This is the winning formula for an executive who GETS THINGS DONE! Now go forth and execute.
In this article are some of the key areas a person has to perfect to become a GREAT executive (one who executes). Anyone who learns these simple areas well can become a great executive, beloved by her team and company.
If you ask the average person whether they would rather be an executive or an individual contributor, most will say “executive” because the pay is better. But what really makes an executive earn his or her pay? Why does he deserve the big bucks?
Below is a list of our non-negotiable attributes you have to have to take on an executive nameplate:
1. Risk-taking
2. Delegation
3. Strategic Thinking
4. Certainty
5. Organization
6. Inspiration and Motivation
Risk-taking. Where risk-taking is concerned, most executives will tell you it has been a bumpy road whether they own their own business or run a division of a company. Being responsible means being responsible, period. There isn’t anyone else to blame and it means your reputation, money and resources are on the line, every minute of every day. In case you haven’t seen the news in the past decade, some CEOs have even gone to jail for decisions their employees made. That’s no small risk.
Delegation. Probably the one attribute I see most new executives fail in is delegation. There are two things that stand in the way of good delegation. The first is the idea that it is “mean” to control someone else or ask them to do something and to follow up with them. This is just false information. Most people expect an executive to get things done and they respect the ones who make them work hard and get things done. The second barrier is not knowing what to delegate and therefore doing it all yourself. The solution to this is to write down all the things you do in an average week, group them into categories by similarity and then figure out how to delegate 50% of them and to whom. You might be surprised at the number of things you do in a week and how much more you could get done by delegating. If you think you can’t afford someone to delegate to, consider how long one of the small tasks takes you. Multiply it by your hourly rate. Now imagine someone else at a lower hourly rate was doing that task. That’s how much money you can save the company per hour. Find what you can most easily delegate and try it. You will never grow and expand if you don’t!
Strategic Thinking. You probably would never guess that strategic thinking is related to delegation, but it IS! Strategy comes from the Greek word for “general” and meant the person who decided which battles to fight. You have to do this in your business or division. Decide which battles to fight with the main purpose of overcoming your competitor! This means you have to have a big picture view. You will never have this if you aren’t delegating some of the detail work to someone else. So the delegation and strategic thinking are like peas in a pod. If you need help thinking strategically, read 60-minute Strategic Plan by John Johnson.
Certainty. No one likes a wishy-washy executive. Really. Decide what you are going to do and either do it or educate yourself more on how to and THEN do it! Be certain. Maybes are the stuff of which hell is made!
Organization. Remember, organization is knowing how tasks fit together to make a whole product and arranging them to increase flows and eliminate slows. Organized executives get more DONE. Period. Executives = those who execute. Read R U ORGNZED? on Biznik for more information.
Inspiration and Motivation. This is another area of downfall for new executives. Most people want to be inspired, to have purpose and interest in what they are doing. You, as the leader, have to provide a vision of where you are going and then use stories to make it interesting and fun. Throw in a sense of humor too. Not inspired yourself? Then start with you. As they say in sales, “The first close is you.” So sell yourself on how exciting your company is, and then communicate that to your team. Get them excited.
Inspire your team with certainty, a grand, strategic vision, then organize them and delegate to accomplish work and you have it! This is the winning formula for an executive who GETS THINGS DONE! Now go forth and execute.
Friday, July 22, 2011
R U Organized?
I walked into a start-up company the other day and no one even looked up when I came in the door. I went to the nearest desk and asked where James was. James was the person I was supposed to meet about a consulting project. The employee just shrugged and said he didn’t know. I asked the next person I could find who pointed to a table across the large, open room. I went over to the table where three people sat in a row with headphones on, not looking up at me at all. I got the attention of one of them and asked which person was James. He pointed to the guy on his left who looked up, finally, at that moment and stood up to shake my hand.
Later, I asked the CEO of this same company if he thought his company was organized. The question took him by surprise, and he stared at me for more than a few seconds. Finally, he spluttered out an answer something along the lines of “I guess so, but the thought had never honestly occurred to me.” He later added, “ I know we are pretty fast, and we have good people. I didn’t ever ask myself the question about whether we were organized. I guess I never really had that as a priority.”
Take the flip side of the coin, a VP of Operations I knew whose entire office space was pristine. I walked into his office, was greeted swiftly by his receptionist, routed to wait for him with coffee in my hand, and escorted in to see him within minutes of my on-time arrival. This guy knew how to control an environment. He also ran one of the most profitable operations in his field and had recently been featured in an article on efficient management.
Which example sounds more like your business? The disorganized mess? Or the pristine, orderly environment?
Why is organization so important for a business? Truthfully, it is because you will lose more revenue in what you SHOULD have produced than in problems with what you DID produce. Re-read that last line. The biggest source of lost revenue for a business is CAPACITY not used! And organization is the tool that makes it possible to utilize all of your resources effectively. The examples of above show two ends of the spectrum of organization in just one simple area, the greeting of incoming visitors.
Imagine if you could more effectively organize your entire business. Imagine the production you might be able to increase in the meantime. How much more could you achieve?
Let’s take an assessment of your business in a few key areas and see how organized you really are. To begin, let’s look at the definition of organization as it relates to a business. An organization is defined as an ORDERED whole. To BE organized is to arrange things into groups, sequences or types to increase flows and eliminate slows. So an organized business is one which is orderly and through which all types of people, communications and materials flow smoothly and rapidly.
ASSESS YOUR BUSINESS
Rank the following areas of your business on a scale of 1 to 10, with 10 being completely, perfectly organized:
Reception
Website
Hiring
Training
Marketing
Finance
Production/Operations
Quality Control
Sales
Legal
Office Space
Administration
Meetings
Time
Add any additional areas as you see fit. How did you do? Which is your lowest area? Your highest?
This week, as you plan out your to-do list, add an hour or two to get more organized. Spend some time in your weakest area and get it a little more arranged. Get help if you need it. If you are in a small business and cannot afford much help, the very least thing you can do is get an organizing expert to help you. These professionals are not usually very expensive and can make a huge difference in your outlook on your business and your desk!
If you can't do anything else, organize your time better. Commit to being on time for every meeting for a week. End on time as well. See how your productivity compares to the week prior.
Make a commitment to organize as you grow. Organization is an investment that pays off in greater productivity. If you don’t believe me, read this from a famous organizing expert:
"When it comes to organizing a workspace, relaxation and comfort aren't the primary goals. Work is about efficiency and productivity. The more neat and logically organized your workspace is, the better you will be at your job." — Peter Walsh
So GET ORGANIZED!
Later, I asked the CEO of this same company if he thought his company was organized. The question took him by surprise, and he stared at me for more than a few seconds. Finally, he spluttered out an answer something along the lines of “I guess so, but the thought had never honestly occurred to me.” He later added, “ I know we are pretty fast, and we have good people. I didn’t ever ask myself the question about whether we were organized. I guess I never really had that as a priority.”
Take the flip side of the coin, a VP of Operations I knew whose entire office space was pristine. I walked into his office, was greeted swiftly by his receptionist, routed to wait for him with coffee in my hand, and escorted in to see him within minutes of my on-time arrival. This guy knew how to control an environment. He also ran one of the most profitable operations in his field and had recently been featured in an article on efficient management.
Which example sounds more like your business? The disorganized mess? Or the pristine, orderly environment?
Why is organization so important for a business? Truthfully, it is because you will lose more revenue in what you SHOULD have produced than in problems with what you DID produce. Re-read that last line. The biggest source of lost revenue for a business is CAPACITY not used! And organization is the tool that makes it possible to utilize all of your resources effectively. The examples of above show two ends of the spectrum of organization in just one simple area, the greeting of incoming visitors.
Imagine if you could more effectively organize your entire business. Imagine the production you might be able to increase in the meantime. How much more could you achieve?
Let’s take an assessment of your business in a few key areas and see how organized you really are. To begin, let’s look at the definition of organization as it relates to a business. An organization is defined as an ORDERED whole. To BE organized is to arrange things into groups, sequences or types to increase flows and eliminate slows. So an organized business is one which is orderly and through which all types of people, communications and materials flow smoothly and rapidly.
ASSESS YOUR BUSINESS
Rank the following areas of your business on a scale of 1 to 10, with 10 being completely, perfectly organized:
Reception
Website
Hiring
Training
Marketing
Finance
Production/Operations
Quality Control
Sales
Legal
Office Space
Administration
Meetings
Time
Add any additional areas as you see fit. How did you do? Which is your lowest area? Your highest?
This week, as you plan out your to-do list, add an hour or two to get more organized. Spend some time in your weakest area and get it a little more arranged. Get help if you need it. If you are in a small business and cannot afford much help, the very least thing you can do is get an organizing expert to help you. These professionals are not usually very expensive and can make a huge difference in your outlook on your business and your desk!
If you can't do anything else, organize your time better. Commit to being on time for every meeting for a week. End on time as well. See how your productivity compares to the week prior.
Make a commitment to organize as you grow. Organization is an investment that pays off in greater productivity. If you don’t believe me, read this from a famous organizing expert:
"When it comes to organizing a workspace, relaxation and comfort aren't the primary goals. Work is about efficiency and productivity. The more neat and logically organized your workspace is, the better you will be at your job." — Peter Walsh
So GET ORGANIZED!
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